# Ingredient sourcing brief & supplier document review

Version: 2026-09-08

Public planning template, not a COA, TDS, certificate, approved specification or manufacturing commitment. Fill only nonconfidential requirements; unknowns may be “to discuss”. Keep confidential formulas out of public forms. Documents, supply, executors, costs and schedule require written confirmation.

## Buyer requirements

- [ ] Company / contact / email; project reference and date: ____

- [ ] Ingredient / botanical identity / plant part; proposed SKU if known: ____

- [ ] Target marker, method and limits requested; solvent / carrier / origin requirements: ____

- [ ] Application, target countries, intended use level; pH / heat process / packaging: ____

- [ ] Sample quantity and acceptance criteria; first order / annual estimate with units: ____

- [ ] Destination, desired date, budget currency; packaging / Incoterms to discuss: ____

## Supplier document review — record evidence, not assumptions

- [ ] For each requested file record: document name / SKU or lot / version-date / issuer / received date / reviewer / gap / next action: ____

- [ ] TDS: match identity, composition, methods, limits, storage and shelf-life basis to offered SKU: ____

- [ ] Genuine lot COA: match lot and specification; review actual results, units, methods and applicable contaminant limits. A sample COA does not release a future lot: ____

- [ ] Certification if required: holder, legal entity, site, scope, issuer, number, validity and verification source. A logo is not evidence: ____

- [ ] Traceability / allergen / residual-solvent / import documents: list applicable requests and missing items: ____

- [ ] Disposition: pending evidence / clarify / acceptable for stated review scope / not acceptable; reviewer and date. Do not equate document review with shipment release: ____

## Written next-step agreement

- [ ] Confirm source (own / partner / custom), availability, sample fees/freight, MOQ, lead time, quote validity, payment and responsible contact before ordering: ____

info@zlbotanicals.com

# 原料采购简报与供应商文件审核

版本: 2026-09-08

公开规划模板，并非 COA、TDS、证书、已批准规格或制造承诺。仅填写非保密需求，未知项可写“待讨论”。请勿通过公开表单发送保密配方。文件、供货、执行方、费用与排期须书面确认。

## 采购需求

- [ ] 公司／联系人／邮箱；项目编号及日期: ____

- [ ] 原料／植物身份／部位；已知拟购 SKU: ____

- [ ] 拟要求的标志物、方法及限值；溶剂／载体／产地要求: ____

- [ ] 应用、目标国家、拟添加量；pH／热处理／包装: ____

- [ ] 样品数量及验收标准；首单／年用量估计及单位: ____

- [ ] 目的地、期望日期、预算币种；待议包装／贸易术语: ____

## 供应商文件审核——记录证据，不作推断

- [ ] 每份所需文件记录：名称／SKU或批次／版本日期／出具方／收到日期／审核人／缺口／下一步: ____

- [ ] TDS：核对拟供SKU的身份、组成、方法、限值、储存及保质期依据: ____

- [ ] 真实批次COA：匹配批次及规格；审核实际结果、单位、方法和适用污染物限值。样例COA不代表后续批次放行: ____

- [ ] 如需认证：持有人、法人、场地、范围、机构、编号、有效期及核实来源。标识不是证据: ____

- [ ] 追溯／过敏原／溶剂残留／进口文件：列出适用请求及缺失项: ____

- [ ] 结论：待证据／需澄清／在注明审核范围内可接受／不可接受；审核人及日期。文件审核不等于货物放行: ____

## 书面确认下一步

- [ ] 下单前确认来源（自产／合作／定制）、可用性、样品费用及运费、MOQ、交期、报价有效期、付款及负责人: ____

info@zlbotanicals.com